Manager/Senior Manager, Conferences and Events

Staff reporting to this position: None

Class: Exempt/full-time

Summary:

The Washington Center for Equitable Growth is a nonprofit research and grantmaking organization dedicated to advancing evidence-backed ideas and policies that promote strong, stable, and broad-based economic growth. Equitable Growth engages with academics and policymakers to better understand economic inequality in the United States and its impact on economic growth. Important elements of Equitable Growth’s mission include in-house, academic-quality research and grantmaking to academic economists and other social scientists to support new research on inequality, mobility, growth, and related issues. Building a stronger bridge between academics and the policy community and elevating researchers and their work with the news media are both key to our work, with the goal of making new research relevant, accessible, and informative to the policymaking process.

The Center has an immediate opening for an Events and Conferences Manager who will be responsible for the day-to-day organization and execution of all Equitable Growth events and conferences. This role is key to fostering a dynamic community of scholars and experts, as well as to creating strategic engagement and collaboration opportunities for the organization and its wider network. Working closely with policy, research, and communications staff, the Manager will support events of varying sizes and audiences in Washington, D.C. and other U.S. cities.

The ideal candidate will possess an exceptional combination of management and collaboration skills, technical expertise, and commitment to the mission of the organization, as well as a creative vision for how to broaden and deepen the impact of our conferences and events.


Responsibilities:

Logistics management (50 percent)

  • Manage all logistics planning and execution for professional meetings and events, from small, on-site, invite-only workshops to large, multiday conferences hosted in the United States or abroad
  • Oversee event set-up, manage catering and A/V arrangements, and serve as point-of-contact for venue and other external vendors
  • Oversee invitations, track attendance, support the distribution of external and internal communications and prep materials, and manage printing and production of any necessary event materials (slides, books, signage, etc.)
  • Manage travel and accommodation, including liaising with speakers/participants and travel agents and hotels
  • Scout venues and research potential vendors, and assist with negotiation and execution of vendor contracts
  • Oversee successful execution of day-of event logistics

Strategy and planning support (30 percent)

  • Provide strategic planning support and help build both Communications and cross-team capacities that maximize the impact of our events and engagement with target audiences, including initiatives on diversity, equity, and inclusion
  • Support the development and maintenance of Equitable Growth’s annual events calendar
  • Support planning and coordination for event and conference program development, format and design, speaker selection, and outreach
  • Work with team and stream leads to develop planning, facilitation, and evaluation capacity across staff and functional teams
  • Work with development, finance, and program staff to create and maintain an expense budget for each event
  • Work with External Relations and engagement leads to generate ideas for engagement, content, and outreach

Evaluation and knowledge management (20 percent)

  • Prioritize accurate, measurable, and regular reporting of event deliverables to ensure that these are meeting organizational objectives and that learnings are integrated into existing protocols and workplans
  • Maintain event summary and contact data, as well as develop necessary protocols and resources for event knowledge management
  • Solicit internal and external feedback and assessment of current event planning and execution on regular basis
  • Support Development team and program staff in drafting follow-up correspondence and event read-outs for event participants, Board members, Steering Committee members, funders, and other audiences

Desired qualifications:

  • Proven experience successfully handling multiple events at different stages of development in a deadline-driven environment
  • Demonstrated success in managing event or project teams and willingness to provide administrative support across the organization to meet event-related deliverables
  • Excellent client service and interpersonal skills and ability to work with a variety of constituents, including high-level policy officials, academics, internal and external executives, suppliers, contractors, employees, etc.
  • Self-starter and ability to adapt to changing situations, handle confidential information, and switch between different projects and tasks on short notice
  • Intercultural competence, commitment to equity, and ability to build diverse, equitable, and inclusive organization
  • Thorough understanding of event planning and management, including logistics and budgets; familiarity with event industry language, trends, and systems
  • High proficiency with Salesforce or CRM system; willingness and ability to learn additional data management software as needed
  • Strong oral and written communication skills, including the capacity to write clear and compelling program-related material and speak publicly as necessary
  • Well-developed analytical ability to extract insight from data (i.e., stakeholder and participant feedback, email engagement rates, spending, etc.) and build workplans and strategies based on this knowledge

Requirements:

  • 3 to 5 years (or 5 to 7 years for Senior Manager) of work experience in a fast-paced, challenging work environment, preferably in a nonprofit organization
  • Must be available to work occasional evenings and weekends; travel to one to three conferences throughout the year may be required
  • Must be motivated and energized by growth and change in organization’s development
  • Demonstrated commitment to the Washington Center for Equitable Growth’s mission and goals

The Washington Center for Equitable Growth is actively committed to promoting and maintaining the importance of diversity to its work. We encourage everyone across the spectrums of race, ethnicity, nationality, ability, age, gender identity and expression, educational background, sexual orientation, and religion to apply.


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